How often do you put off work until the very last minute? Have you opened your laptop, trying to get some work done, but ended up being busy on your phone instead? Or that time you realized that you are 2 hours into your 15-minute break? Sound familiar? Then it is needless to say that you are a procrastinator. Welcome to the club!
“Everybody procrastinates but not everyone is a procrastinator” – Joseph Ferrari
What is procrastination? Well, procrastination is defined as the act of delaying a task or a series of tasks until the last minute. No matter how important the task at hand is, procrastination always seems to find a way to lurk in. Why do we procrastinate? We tend to have a fear of failing the tasks at hand, therefore we delay finishing them or starting them.
While procrastination can be harmless if not excessive, we also have to keep in mind that it can have serious consequences that will effect your future as a leader in the biodiversity sector. Procrastination can lead to poor performance academically or at work. For instance, take an EIA (Environmental Impact Assessment) Specialist that is tasked with conducting an EIA for a project. Procrastinating the start or finalisation of that EIA would likely lead to poor performance and the EIA Specialist could also be tempted to copy and paste from previous EIA Reports due to the lack of time.
“Don’t put off until tomorrow what you can do today” – Benjamin Franklin
Procrastination tends to promote negative feelings, it makes us lose precious time which may lead to us not achieving our goals or blowing precious opportunities. It may also affect your reputation, if you are constantly producing work that is not up to standard, your career suffers. Take for instance a Biodiversity Officer that produces a mediocre Biodiversity Conservation Strategy and Action Plan for an organisation, how likely are they to be trusted with another major project? The negative impacts of procrastination can have career-changing impacts, but don’t you worry, we have some procrastination hacks that will help you deal with procrastination as part of your personal mastery for career success.
Procrastination Hack #1 – Set SMART Goals!
Setting goals allows you to have direction and an idea of your workload. Rather than knowing at the back of your mind that you have heaps of work to do, setting goals allows you to know exactly how much work you have and how to go about getting it done. It’s important to have SMART (Specific, Measurable, Achievable, Relevant and Time-Bound) Goals. “Complete the report” is a rather vague goal which is likely to lead to procrastination. “Write 500 words everyday from Monday to Friday, to complete the report by the end of the week” is smarter because it applies the principles of SMART goals.
Procrastination Hack #2 – Eat the Frog!
If your to-do list is an ocean of tasks, then it is time to prioritize! Rank your tasks on a scale of 1-10 based on importance. Start with the important tasks first! Have you ever heard of the phrase “eat the frog”? It is a simple method that requires you to do the most important task first, this enables you to use your best energy to complete the important task. (Here check out this book: “Eat the big frog first”. It will give this section some extra punch. 😊
Procrastination Hack #3 – Use Time-Management Techniques!
Managing your time effectively can help you feel more in charge of your work-load. Using time-management techniques such as the Pomodoro Technique can help. This technique allows you to work with the time that you have, for instance 2 hours, you break it down into segments (perhaps of 20 minutes) separated by 5 minutes breaks, after four segments you may allow yourself to take a longer break.
Well there you have it! Some actionable procrastination hacks to help you achieve personal mastery for career success, enabling you to make an impact and leave your legacy within the biodiversity sector!
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GreenMatter is a multi-stakeholder organisation that implements the National Biodiversity Human Capital Development Strategy for South Africa.